Parish Meeting of Electors: notice and agenda now published

Southwater Parish Council has published the formal Notice of Meeting and Agenda for the Parish Meeting of Electors, also known as a Meeting of Electors, relating to The Ghyll and the approved 3G pitch planning application.

The meeting has been called following a written request from eight electors. A Parish Meeting is not a Parish Council meeting. It is a meeting of local government electors, and the published notice sets out the date, time, venue and business to be considered.

Date: 21 July 2026

Doors open: 5:30pm

Meeting starts: 6:00pm

Venue: Southwater Village Hall, Church Road, Southwater RH13 9BT

Notice and agenda: read the Notice

Residents who wish to attend are asked to complete the registration form in advance.

Register here

Registration helps the Council plan the meeting safely and efficiently. It will also help to ensure the meeting starts on time.

The meeting is scheduled to last for a maximum of two hours. The Chair will be asked to manage the meeting with this time limit in mind, including speaking times, questions, discussion and any motions or resolutions properly arising from the business specified in the Notice.

What is on the Parish meeting agenda?

The published agenda includes items on:

• the Planning Inspectorate appeal decision relating to the 3G pitch at The Ghyll;

• governance and transparency;

• covenants and land management;

• funding and financial implications;

• traffic and highways concerns, including Pevensey Road;

• matters related to The Ghyll and 3G pitch affecting the future of the parish;

• additional questions from electors, subject to the Chair’s management of the meeting, the published agenda, remaining time and any legal or confidentiality constraints.

  
  

Please register if you wish to attend

Electors who wish to attend are strongly recommended to register in advance so that arrangements can be made for safe capacity, elector verification, observer arrangements, seating, access, entry management and staff resources. Prior registration will allow staff to confirm elector status and reduce the risk of delay to the start of the meeting.

Registration is requested to support planning and safe management of the meeting. It does not replace the formal Notice of Meeting.

Register here

Electors and observers

Only verified local government electors for Southwater Parish may vote. Participation in debate on the business before the meeting will be limited to verified electors, unless the Chair invites another person to speak for a specific procedural, factual or administrative purpose. Attendees who are not verified electors may attend as observers, subject to venue capacity and safety arrangements.

Completing the registration form will help the Council identify electors and observers in advance, reduce delays on arrival, and support clear arrangements for the Chair on the night.

Submitting your questions

Electors who wish to speak may submit their question when registering and should identify the relevant agenda item number. This will help the Chair manage the meeting in an orderly way and ensure questions are considered under the correct item of business.

Submitting a question in advance does not guarantee that every question can be read out or answered individually. The Chair will manage the order of speakers, questions, propositions and voting, and may group similar questions, apply reasonable time limits or take other steps needed to keep the meeting safe, orderly and within the published business.

What the meeting can and cannot do

This is a Parish Meeting of Electors. It is not a meeting of Southwater Parish Council. Any resolution passed at the meeting is a resolution of that Parish Meeting. It cannot make decisions on behalf of Southwater Parish Council, Horsham District Council, Southwater Ghyll CIO or any other organisation, and it will not be legally binding on those bodies.

The meeting also cannot compel the Council to disclose legally privileged advice, confidential Council material, commercially sensitive information, personal data or third-party confidential information.

Southwater Ghyll CIO is a separate charity and legal entity. It is not a committee, department, working group or operational arm of Southwater Parish Council. Questions about the CIO’s business plan, operating model, project delivery, pricing, bookings, maintenance, day-to-day management or project finances should be directed to Southwater Ghyll CIO.

Respectful and orderly conduct

The meeting must be conducted respectfully and safely. Abuse, threats, intimidation, harassment, disruption or personal attacks on attendees, electors, councillors, trustees, staff or representatives of any organisation will not be accepted.

If the meeting becomes unsafe, disorderly or unmanageable, appropriate steps may be taken to protect public safety, staff welfare and venue safety. This may include pausing entry, pausing the meeting, seeking assistance, asking individuals to leave, or ending the Council’s administrative support for the meeting.

Please register as soon as possible

Register now

You can also use the form to indicate whether you are attending as an elector or observer and, if you are an elector who wishes to speak, to submit your question under the relevant agenda item number.

Thank you for helping the Council plan a safe, orderly and accessible Parish Meeting.