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The names and contact details of the current Councillors of Southwater Parish Council including details of the elected Chairman and Vice-Chair. Parish Councillors The Members of the Parish Council Click here to find out which of your Councillors are appointed as Chair/Vice Chair and members on the various Committees and Working Groups Contact details for all councillors: Address: Southwater Parish Council, Beeson House, Lintot Square, Southwater RH13 9LA Phone number: 01403 733202 Chris Pearce South Ward Chair of the Finance & General Purposes Committee Email: chris.pearce@cllr.southwater-pc.gov.uk Register of Member's Interests I have served as a Parish Councillor since 2022 and currently Chair the Finance & General Services Committee, a role I take very seriously. I am also a dedicated member of the HR Committee and have recently joined the Planning Committee to support its efforts in scrutinizing development in our village. With over 30 years of experience in the private sector at a senior/Director level both in the UK and overseas, mainly in logistics and manufacturing, I bring valuable skills to the Council. Now retired and a resident of Southwater for nearly 20 years, I am committed to using my experience to support both the Parish Council and its residents, ensuring our village remains a safe and happy place to live. Claire Vickers North Ward Vice Chair of the Council Email: claire.vickers@horsham.gov.uk Register of Member's Interests I have been a parish councillor since 1989 and a Horsham District Councillor since 1991, living in Southwater for over 35 years. Before becoming a councillor, I served as Governor of Southwater Infant Academy. As a District Councillor, I sit on the Passenger Advisory Group, a subcommittee of the Gatwick Consultative Committee, and have been deeply involved in the redevelopment of the village centre since the early 2000s. I am committed to conservation and the environment, working hard to protect green spaces for everyone to enjoy for exercise and recreation. Erica Haddon North Ward Email: erica.haddon@cllr.southwater-pc.gov.uk Register of Member's Interests I have served as a councillor since 2022 and am a dedicated member of the Planning Committee and the Climate Change Group. I have lived in Southwater for over eight years and took early retirement to care for my father in his later years. My professional background includes working in media for various magazines and spending 24 years in Press Relations as PR Operations Manager for a blue-chip motor manufacturer. I am also a trustee of Southwater’s Village Hall and Trustee for Southern Sighthound Rescue in Barns Green, a charity that rehomes retired greyhounds and lurchers. I am passionate about the environment and believe in working alongside nature to benefit everyone. Graham Watkins South Ward Chair of the Planning Committee Email: graham.watkins@cllr.southwater-pc.gov.uk Register of Member's Interests I moved to the area in 2012 and joined the Council in 2015, becoming Chairman of Planning Committee due to my experience as a retired Building Surveyor. I was Chairman of our Neighbourhood Plan, which was a national award runner up. From 2016 to 2022 I served as Chairman of the Council and currently Chair the Planning Committee again. I am committed to charitable work as a trustee of two charities and to community betterment. I also serve as Chairman of Horsham Association of Local Councils and Vice Chairman of West Sussex Association of Local Councils and represent SPC on various outside bodies. Jeffrey Villis South Ward Chair of the Health & Safety Committee Vice Chair of the Planning Committee Email: jeff.villis@cllr.southwater-pc.gov.uk Register of Member's Interests I have served as a councillor since 2022 and have a professional background in public service, having served in the Fire Service for over 30 years as a senior fire officer. I am committed to community service and professional excellence, and I volunteer for multiple charities, including Horsham Museum and SSAFA. I serve on multiple committees where my experience in health and safety, and crisis management provides valuable insight. Lloyd Everard North Ward Email: lloyd.everard@cllr.southwater-pc.gov.uk Register of Member's Interests I have lived in Southwater for over 20 years and work as a Physical Infrastructure Director in the IT industry. I have served as a councillor since 2022 and am an active member of the Planning Committee, among others. I am passionate about the community and committed to seeing it thrive. Nicola Brown South Ward Vice Chair of Finance & General Purposes Committee Email: nicola.brown@cllr.southwater-pc.gov.uk Register of Member's Interests I have lived in Southwater for nearly 30 years with my family.  In 2022, I became a councillor and currently serve as Deputy Chair of Finance and General-Purpose Committee (F&GP). As the Financial Controller at Christ’s Hospital, I manage a wide range of financial responsibilities. My professional background is in accounting, with extensive experience in charity, trading and CIC accounts. I am committed to using my expertise to support the Parish Council and ensure the financial health of our community. Philippa French North Ward Email: philippa.french@cllr.southwater-pc.gov.uk Register of Member's Interests I have been a councillor since September 2025. Born and raised in Horsham, I’ve called Southwater home for over 38 years. Now semi-retired, I’m keen to give back to the community that has given so much to my family over the years. Southwater is a fantastic place to live and raise a family, and I’m committed to helping preserve its character and opportunities for future generations. Professionally, I am a graphic designer and have run my own business for the past 15 years. I am experienced in managing multiple projects and clients, from small business owners to large corporations, while working under pressure and meeting tight deadlines.    Over the years, I have contributed to several local initiatives, including serving on the original skate park committee and helping establish our vibrant Youth Club. I was also a director of the Cool Kids After School Club, Southwater’s first not-for-profit after school programme, which provided much needed support to families in the village. Chris Woodrow South Ward Email: chris.woodrow@cllr.southwater-pc.gov.uk Register of Member's Interests I was elected to Southwater Parish Council in February 2026 and have lived in Southwater since 2014, having moved to the Horsham District in 2009. My professional background is in engineering, with 17 years’ experience across the Aerospace, Defence and Automotive sectors. I also volunteer with the Southwater Community Partnership's Computer Club, supporting residents in developing digital skills. As a parent of two children attending local schools, I am actively involved in village life and the community groups they belong to. I can often be found walking our two dogs around the village and the surrounding fields. I am passionate about protecting the green spaces and natural environment, recognising the vital role they play in supporting residents’ health, wellbeing and quality of life. I am committed to working with the community to ensure our village continues to thrive and remains a wonderful place to live. Derek Moore South Ward Chair of the Council Email: derek.moore@cllr.southwater-pc.gov.uk Register of Member's Interests I joined the council in 2017 as a co-opted councillor which allowed me time to familiarize myself with how local authorities function. Now retired, my career began in the motor vehicle industry, followed by 30 years in the insurance sector, and then 15 years as a director of an accident repair company. I am now involved in 5 organisations voluntarily. I am active in several council committees and working groups and am also involved in Horsham Older Peoples Forum, Community Partnerships, Mobility Scooter Safety, and serve as Church Warden at Holy Innocents church. Having worked most of my life whilst living in Southwater, I wanted to ensure that the people of Southwater receive the best from their local authority and the development the area has absorbed. I firmly believe that if you want things to change, you should be part of making it happen. Geoffrey Cole South Ward Email: geoff.cole@cllr.southwater-pc.gov.uk Register of Member's Interests I joined the Council in 2012 following my retirement at the age of 68. I currently serve on the Finance & General Purposes Committee and having previously served on the Planning Committee and other committees.  I worked for 52 years as a Chartered Quantity Surveyor, spending the last 20 years running my own consultancy business.  My job involved preparing budgets and controlling expenditure on a wide range of construction projects, including offices, large logistic centres and hotels. I support several charities, with my main interest as a trustee of The Ghyll, where I focus on refurbishing and improving the facilities. Vacancy North ward John Potts North Ward Vice Chair of the Health & Safety Committee Email: john.potts@cllr.southwater-pc.gov.uk Register of Member's Interests I was co-opted as a councillor in September 2025 having moved to Southwater from Northern Ireland in 2021. As a full-time stay at home dad to three young children, I’m a familiar face at the school gates at pick-up time.  Before settling in Southwater, I served for 23 years in the Royal Navy’s Logistics Branch and volunteered with the International Red Cross, supporting vulnerable families in times of crisis. Now, I enjoy helping at school sports events, coaching athletics with Horsham Blue Stars, and, when time allows, competing in ultra-distance mountain races. I am passionate about promoting health and wellbeing, inclusive sport and recreation, protecting green open spaces, and advocating for vulnerable groups. Malcolm Brierley North Ward Email: malcolm.brierley@cllr.southwater-pc.gov.uk Register of Member's Interests Co-opted onto the Parish Council in September 2025, I am the owner and Director of a Southwater-based e-commerce business, having previously worked for two FTSE 100 companies in the finance industry. Having grown up locally, I am passionate about giving back to the community. I have volunteered with Messy Church and two youth clubs, supporting young people and helping to create opportunities for them to flourish. With a broad interest in planning regulations and community development, I am committed to ensuring that residents have access to opportunities and activities that promote both physical and mental well-being, while supporting Southwater as a place where people can thrive. Nikki Knott North Ward Email: nikki.knott@cllr.southwater-pc.gov.uk Register of Member's Interests I have been a councillor since 2018 and am an accountant by profession. I served as Chair of Governors at the local junior school for six years and was instrumental in setting up YANA, a mental charity support group for parents of Millais and other local schools. Currently, I serve as a trustee of The Ghyll and sit on the Finance & General Purpose (F&GP) committee. I am passionate about supporting the community, mental health, sports and recreational facilities, and providing support for both the elderly and young people. Notice of Uncontested Election Southwater Parish Council is made up from a maximum number of 15 Councillors. We currently have one open vacancy. If you are interested in joining the Council, please contact us: enquiry@southwater-pc.gov.uk 01403 733202

Discover how Southwater Parish Council works to support the community by representing residents, improving local services, and shaping a better future for our parish. Southwater Parish Council Welcome to the Southwater Parish Council website. Here you will find information about the Parish Council, news & updates, services we provide for you, along with businesses and the community. News Agendas & Minutes Finance & Transparency The Council To view the Next Council Meeting, click below: Follow us on Social Media Forthcoming Meetings Download the meeting agendas Defibrillators Latest Roadworks Other Helpful Contacts Newsletters Community Planning Facilities & Recreation Contact Us Opening hours: Monday to Friday: 09:00 am to 16:00 pm Weekend: Closed Social Media Address: Southwater Parish Council, Beeson House, 26 Lintot Square, Fairbank Road, Southwater, West Sussex RH13 9LA 01403 733202 enquiry@southwater-pc.gov.uk Accessibility Statement Privacy Notice Cookie Policy

Agendas and Meeting minutes from HR Committee Council meetings from Southwater Parish Council. HR Committee Agendas No Live Streams, public access or minutes due to the Confidentiality of items to be discussed. 2026 2025 2024 2023 2022

Details of council meeting dates for Southwater Parish Council. Forthcoming Meeting Dates Please find below a list of all Parish Council Meetings for 2026/27 Parish Council meetings are held in the Council Chamber at Beeson House, Lintot Square. Annual Parish Meetings (also known as "Annual Meeting of Electors") are typically held at the Lardner Hall at The Ghyll, Pevensey Road. Please refer to Agendas for details of the topics to be covered at each meeting. Please see under page Policies the document titled Standing Orders appertaining to meetings for the rules and regulations governing participation. Correct as at 20 May 2026 IF YOU ARE INTERESTED IN BECOMING A PARISH COUNCILLOR AND REPRESENTING YOUR COMMUNITY PLEASE CONTACT THE EXECUTIVE OFFICER ON 01403 733202 OR EMAIL: enquiry@southwater-pc.gov.uk

Explanation of the democratic process on how to become a councillor including guidance on next steps. Becoming a Councillor The Democratic Process What are parish councils? Local Councils (inclusive of Town and Parish Councils) are the first tier of local government. There are around 10,000 local councils throughout England, in both towns and rural areas, with over 30% of the country parished, 100,000 councillors who serve in these local councils, and representing around 16 million people.* Parish councils represent the interests of their local communities, provide local services and work to improve the quality and wellbeing of life in the parish. What powers do parish councils have? They have a wide range of powers which essentially related to local matters, such as looking after community buildings, open spaces, allotments, litter bins, play areas, planning, street lighting, bus shelters, car parks, youth facilities, leisure and sports facilities, organising events, and much more. A local council also has the power to raise money through taxation, otherwise known as the precept. The precept is the parish council’s share of the council tax. The precept demand goes to the billing authority, the district council, which collects the tax for the parish council. *Figures shown are the latest data from NALC's website . Who are the councillors? Local councils are made up of councillors who are elected or co-opted. Councillors work with local people and partners, such as community groups, businesses and other organisations, to agree and deliver on local priorities. The decisions are implemented by permanent council staff, council officers, who deliver services on a daily basis. How can you become a councillor? There are roughly 100,000 local councillors in England. Councillors are elected to the local council to represent their own local community, so they must either live or work in the area. Each councillor has their own reasons for running but the role offers the chance to make a huge difference to the quality of life for people in your local area. The councillor’s role centres around community leadership and engagement. What does it look like in practice? Councillors serve and represent the community in many ways, for example:  Listening and talking to people. Keeping the community informed about local issues and events. Reading council meeting agendas and reports, research and evidence to understand issues and participate in discussions and decisions. Attending formal council meetings as well as meetings with local partners and organisations. Working collaboratively with the staff, local people, voluntary and community organisations, police, health partners, and businesses to shape the future of the local area. Building strong relationships and encouraging people to get involved and share their views and ideas. Some councillors have extra responsibilities, for example specific council projects, or positions in committees or working groups. What is the role of councillors? A councillor’s primary role is to represent their local area (or ward where the council is warded) and the people who live in it. Councillors provide a bridge between the community and the council. The role brings people together. Councillors work with a diverse range of people from their community and have officers to support them in their role at the council. Councillors lead the local conversation: you can be part of that to make your area the best place it can be. It’s a varied and highly fulfilling role, and no day is the same. Why become a councillor? Being a councillor is all about giving back to your community by bringing your energy, passion, and hard-working attitude. You can make a real difference to the local community and wider society in many ways as a councillor. For example, you could be representing the views of local people to ensure the community gets the right services, supporting a resident with an issue, or helping to shape the community by driving new ideas. Is any training provided? Councillor training will be provided to all councillors to help them with their role. At Southwater Parish Council we are committed to providing councillors with the necessary training and development opportunities to ensure that the Council can meet its aims and objectives. The Council values the time given by its councillors to their community and needs to maximise the rewards from that time by ensuring that its members understand and enjoy their role in the community. Do I need any special qualifications? Being a councillor is a varied and highly fulfilling role. You don’t need any experience or special qualifications, and you’ll gain lots of new skills, experience, knowledge, and confidence. Who can be a councillor? We need people from all backgrounds and experiences who reflect the communities they serve to put themselves forward for election. You don’t need any experience or special qualifications. Your life experience, everyday skills, passion and commitment to people and communities are vital, and it’s important that councils reflect the local population. To be a councillor you need to be: British or a citizen of the Commonwealth. You may also be eligible as a citizen of the European Union, however the criteria has changed now that the UK has left the European Union. Please check on the gov.uk website for advice about EU citizens’ voting and candidacy rights in local elections. At least 18 years old. Registered to vote in the area or have lived, worked, or owned property there for at least 12 months before an election. Who can't be a councillor? Are councillors getting paid? You can’t be a councillor if you:  Work for the council you want to be a councillor for, you can work for another local authority as long as you are not in a political restricted post. Are the subject of a bankruptcy restrictions order or interim order. Have been sentenced to prison for three months or more (including suspended sentences) during the five years before election day. Have been convicted of a corrupt or illegal practice by an election court. Are subject to any relevant notification requirements, or a relevant order, in respect of a sexual offence. Please read the full eligibility criteria from the Electoral Commission. If you are in any doubt about whether you are eligible to stand as a councillor, you should contact the Electoral Services or Democratic Services team at your local council (Horsham District Council) or the Electoral Commission for advice. Councillors are not paid a salary or wages, but they are entitled to claim allowances and expenses to cover some of the costs of carrying out their public duties. All councillors can opt to receive an annual allowance (if they are elected). Don’t be discouraged if the next elections are a long way away – there is plenty to do and learn on the journey to becoming a councillor. Starting early will help to understand the processes of standing for election and learn more about local government to hit the ground running if elected.  Likewise, from time to time, vacancies become available, and the Council has the opportunity to co-opt a prospective councillor. Useful resources Sources used: local.gov.uk Lewis Eastbourne Council National Association of Local Councils - roles and responsibilities of councillors Southwater Parish Council Clophill Parish Council - becoming a parish councillor Don’t take our word for it! The best way to find out what it’s like to be a parish councillor is to talk to someone who’s doing it already. Come along to a councillor surgery (first Saturday of every month, except August) or speak to one of our councillors and find out what they think of the job.

Meeting Agendas and Minutes for Finance and General Purposes meetings. Finance & General Purposes Minutes and Agendas Minutes are considered draft until approved. If you require minutes prior to the dates below, please contact us at enquiry@southwater-pc.gov.uk YouTube Live Streams of Council Meetings Available here: https://www.youtube.com/channel/UCKmIN1p8vDttdHXKM0v5SVA If you wish to speak at a meeting, please click here to read our Public Question Time Guidance Document. 2026 2025 2024 2023 2022 2021

Agendas and Minutes from the past few years' Planning Committee meetings of Southwater Parish Council. Planning Committee Agenda & Minutes Minutes to meetings are considered draft until approved. If you require minutes prior to the dates below, please contact us at enquiry@southwater-pc.gov.uk YouTube Live Streams of Council Meetings Available here. If you wish to speak at a meeting, please click here to read our Public Question Time Guidance Document. Useful Links Southwater Neighbourhood Plan Parish Design Statement 2026 2025 2024 2023 2022 2021

The meeting is held once a year and is an opportunity for residents to hear from local organisations and community groups about their activities over the past year and is not a council meeting, but for the benefit of the community. The Annual Parish Meeting The Annual Parish Meeting , also known as the "Annual Meeting of Electors ", is not a Council meeting, but it is invariably the Council that arranges it (simply because it is unlikely that anyone else will do so). It's decisions are not binding on the Council, though a Council will normally want to take heed of what is said at the meeting. The Annual Parish Meeting is a legacy from the Middle Ages, when Local Councils did not exist, and all local decision making was carried out by meetings of the whole community, taking place in the church vestry. The Annual Parish Meeting is open to all electors of the Town or Parish, who have the right not only to attend but also to speak on any matter of local interest. This is in contrast to a Council meeting, where electors who are not Councillors have no automatic right to speak (though many councils do, of course, have a set time before or after the Council meeting when electors can raise matters of concern to them relating to items on the Agenda of a specific meeting). Next Annual Parish Meeting - 28th May 2026 Agenda Annual Parish Meeting - 14th May 2025 Agenda / Chairman's Report and Other Reports Minutes / Photo Gallery Annual Parish Meeting - 7th May 2024 Agenda / Chairman's Report and Other Reports Minutes Annual Parish Meeting - 30th May 2023 Agenda / Chairman's Report / Reports Minutes Annual Parish Meeting - 22nd June 2022 Agenda / Reports Minutes This meeting will be Live Streamed: SPC YouTube Channel Annual Parish Meeting - 23 June 2021 Agenda / Reports Minutes Note due to COVID-19 and room restrictions on numbers in attendance due to health and safety this meeting will be Live Streamed: SPC YouTube Channel Please see the Agenda for more details. Previously scheduled 14 April 2021 and postponed. Annual Parish Meeting - 2020 Cancelled due to COVID-19 pandemic.

Review the policies adopted by Southwater Parish Council. Policies Council Policies Please contact enquiry@southwater-pc.gov.uk if you require a specific policy. Policies adopted by Southwater Parish Council (but not limited to) are as follows: Policies Advertising Policy Artificial Intelligence (AI) Policy Best Value Statement Policy Biodiversity Policy Carers Leave Policy CCTV Policy Chairman's Discretionary Fund Policy Communication Strategy Community Empowerment Policy Compassionate Leave Policy Complaints Procedure Policy Confidentiality Policy Cookie Policy Councillor Code of Conduct Councillor Co-Option Policy Data Protection of Staff Policy Data Protection Policy Dignity at Work Policy Disciplinary Procedures Electronic Tablets for Use by Councillors Emergency Leave Policy Equality and Diversity Policy Expenses Policy Finance and General Purposes Committee Remit Financial Regulations Fire Safety Policy First Aid Policy Flexible Working Policy Freedom of Information Policy Freedom of the Parish Policy General Reserves Policy Grant Application Form Grant Policy Grievance Policy Health and Safety Committee Remit Health and Safety Policy HR Committee Remit Information Security Incident Policy Investment Policy IT Policy Jury and Witness Service Policy Lone Worker Policy Long Service Recognition Policy Maternity Leave Policy Meetings of the Parish Council Policy Member's Allowances Policy Member's Correspondence Policy Member's Register of Acceptance of Gifts Policy Mental Health & Wellbeing Policy Monuments and Memorials on Parish Owned Public Land Neighbourhood Warden Working Party Remit Parental Leave Policy Paternity Leave and Pay Policy Pensions Discretions Policy Personal Safety Policy Photography and Filming Policy Photography and Filming Consent Form Planning Committee Remit Planning Policy Statement Privacy Notice Probity in Planning Policy Protocol on Member Officer Relations Policy Publication Scheme Representation on Community Groups and Organisations Policy Retention and Disposal of Documents Policy Risk Management Policy & Schedule Safeguarding Policy Scheme of Delegation Sickness Absence Policy Social Media Policy Special Events Policy Standing Orders Tendering Process Policy Town and Village Green Policy Training & Development Policy Tree Management Policy Vexatious Complaints Policy Volunteering Policy Whistleblowing Policy Working From Home Policy Zero Tolerance Policy

Full Council meetings are held every second month. Relevant information and agendas and meeting minutes can be found on this page. Full Council Meetings If you require minutes prior to the dates below, please contact us at enquiry@southwater-pc.gov.uk Minutes are considered draft until approved. YouTube Live Streams of Council Meetings Available here: https://www.youtube.com/channel/UCKmIN1p8vDttdHXKM0v5SVA If you wish to speak at a meeting, please click here to read our Public Question Time Guidance Document. 2026 2025 2024 2022 2021 2023

Current Committees and their members at Southwater Parish Council. Committee Members, Working Parties and Representatives Committee, Working Party and Panel Members Council Representatives

Annual Governance and Accountability Return (AGAR) The Local Audit & Accountability Act 2014 and the Accounts & Audit Regulations 2015 set out the responsibilities of all local councils in respect of their accounting and auditing procedures. AGAR Annual Governance and Accountability Return (AGAR) The Local Audit & Accountability Act 2014 and the Accounts & Audit Regulations 2015 set out the responsibilities of all local councils in respect of their accounting and auditing procedures. Each year, the Council’s financial accounts and statements must be examined by an independent internal auditor appointed by the Council. The Council is also required to complete an Annual Governance & Accountability Return (AGAR) which includes the findings of the Internal Auditor, together with Governance Statements and Financial Statements. The AGAR is then submitted to the independent external auditor appointed by the Audit Commission for examination. [Links to documents will become hyperlinked once available.] 2025/2026 Internal Auditor - Mulberry Local Authority Services Limited | Internal Audit Report (Interim) | Internal Audit Report (Final) External Auditor - Moore UK Notice of Public Rights Annual Governance and Accountability Return 2025-26 ( Section 3 - External Audit report by Moore UK not yet completed ) Notice of Conclusion of Audit FOR YOUR FURTHER INFO: Notice of Conclusion of Audit is not typically uploaded until around September time as is dependent on when the External Auditor finished their audit and issues their part, Section 3. Only at which time is the Notice of Conclusion of Audit published. 2024/2025 Internal Auditor - Mulberry and Co. | Internal Audit Report External Auditor - Moore UK Notice of Public Rights Annual Governance and Accountability Return 2024-25 ( Including Section 3 - External Audit report by Moore UK ) Notice of Conclusion of Audit 2023 /2024 Internal Auditor - Mulberry and Co. | Internal Audit Report External Auditor - Moore UK Notice of Public Rights - Announcement made 31st May 2024 Annual Governance and Accountability Return 2023-24 ( Including Section 3 - External Audit report by Moore UK) Notice of Conclusion of Audit 2022 /2023 Internal Auditor - Mulberry and Co. External Auditor - Moore UK Notice of P ublic Rights - Announcement made 2nd June 2023 Annual Governance and Accountability Return 2022-23 ( including Section 3 - External Audit report by Moore UK) Notice of Conclusion of Audit 2021/2022 Internal Auditor - Mulberry and Co. External Auditor - Moore UK Notice of Public Rights - Announcement made 1st June 2022. Annual Governance and Accountability Return 2021-22 (including Section 3 - External Audit report by Moore UK) Notice of Conclusion of A udit 2020/2021 Internal Auditor - Mulberry and Co. External Auditor - Moore UK Notice of Public Rights - Announcement made 10th June 2021. Annual Governance and Accountability Return 2020-21 (and Section 3 - External Audit report by Moore UK) Notice of Conclusion of Audit 2019/2020 Internal Auditor - Mulberry and Co. External Auditor - Moore Please note the change in Regulations relating to the publishing of AGAR and statutory audit deadlines: Annual Governance and Accountability Return 2019-20 (and Section 3 - External Audit report by Moore Stephens) Notice of Public Rights - This has been delayed from the normal practice and inclusion of first 10 working days of July due to COVID-19 and the Council suspending normal Council meetings. 2018/2019 Internal Auditor - Mulberry and Co. External Auditor - Moore Annual Governance and Accountability Return 2018/19 (& Notice of Public Rights) 2017/2018 Internal Auditor - Mulberry and Co. External Auditor - Moore Stephens Annu al Governance and Accountability Return 2017/18

Risk management is the process by which risks are identified, evaluated and controlled. It is a key element of the framework of governance together with community focus, structures and processes, standards of conduct and service delivery arrangements. Risk Management Risks are potential threats from events or actions that will adversely affect an organisation’s ability to achieve its objectives and to successfully execute its strategies. Risk management is the process by which risks are identified, evaluated and controlled. It is a key element of the framework of governance together with community focus, structures and processes, standards of conduct and service delivery arrangements. The Southwater Parish Council Risk Management Policy & Schedule has been produced to enable the Parish Council to assess the risks that it faces and satisfy itself that it has taken adequate steps to minimise potential risks. The Council is aware that although some risks can never be eliminated fully, it has in place a strategy that provides a structured, systematic and focuses approach to managing risk, which: Identifies the key risks facing the council Identifies what the risk may be Identifies the level of risk Evaluates the management and control of the risk and records findings Reviews, assesses and revises procedures if required. Southwater Parish Council Risk Management Schedule 2026-2027 Southwater Parish Council Risk Management Schedule 2025-2026 Southwater Parish Council Risk Management Schedule 2024-2025 Southwater Parish Council Risk Management Schedule 2023-2024

Accessibility Statement for the parish council website and office. Accessibility Statement Reviewed on 6th October 2025 Accessibility Statement PDF Accessibility statement for Southwater Parish Council This accessibility statement applies to Southwater Parish Council’s (SPC) website hosted at: Home | Southwater Parish Council (southwater-pc.gov.uk) This website is supported by Wix and managed by Southwater Parish Council. We want as many people as possible to be able to use this website. For example, that means you should be able to: navigate most of the website using just a keyboard navigate using just one finger tell where you are on the page zoom in up to 200% navigate most of the website using speech recognition software listen to most of the website using a screen reader (including the most recent versions of Job Access With Speech (JAWS), NonVisual Desktop Access (NVDA) and VoiceOver) We’ve also made the website text as simple as possible to understand. AbilityNet has advice on making your device easier to use if you have a disability. How accessible this website is? We know some parts of this website are not fully accessible: you cannot modify the line height or spacing of text (but you can expand your device screen size to magnify pages) some older PDF documents may not be accessible to screen reader software. Feedback and contact information: If you need information on this website in a different format like accessible PDF, large print, easy read, audio recording or braille: Email – enquiry@southwater-pc.gov.uk Call – 01403 733 202 Write to our Parish office at: Address: Beeson House, 26 Lintot Square, Fairbank Road, Southwater RH13 9LA We’ll consider your request and get back to you as soon as we can. Reporting accessibility problems with this website We’re always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please email: enquiry@southwater-pc.gov.uk Enforcement procedure The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS). Contacting us by phone or visiting us in person We provide a text relay service for people who are D/deaf, hearing impaired or have a speech impediment. Our offices have audio induction loops, or if you contact us before your visit we can arrange a British Sign Language (BSL) interpreter. Find out how to contact us by visiting our Contact Us page: Contact Us | Southwater Parish (southwater-pc.gov.uk) Technical information about this website’s accessibility Southwater Parish Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. Southwater Parish Council is committed to providing a website that is accessible to the widest possible audience, regardless of circumstance and ability. We aim to adhere as closely as possible to the Web Content Accessibility Guidelines (WCAG 2.2, Level AA), published by the World Wide Web Consortium (W3C). These guidelines explain how to make Web content more accessible for people with disabilities. Conformance with these guidelines will help make the web more user friendly to everyone. Whilst Southwater Parish Council strive to adhere to the guidelines and standards for accessibility, it is not always possible to do so in all areas of the website and we are currently working to achieve this. Be aware that due to the dynamic nature of the website, minor issues may occasionally occur as it is updated regularly. We are continually seeking out solutions that will bring all areas of the site up to the same level of overall web accessibility. Content that’s not within the scope of the accessibility regulations PDFs and other documents Some of our PDFs are essential to providing our services. For example, we have PDFs for meetings and agenda. Any new PDFs or Word documents we publish will meet accessibility standards. Live video We do not plan to add captions (subtitles) to live video streams because live video is exempt from meeting the accessibility regulations . To view live video streams of SPCs meetings, please visit our YouTube Channel: SPC YouTube Channel Dark mode Our website provider is not able to offer dark mode for this site yet. Preparation of this accessibility statement This website was last tested for accessibility on 20th August 2024. The test was carried out by Parish staff by using the WAVE web accessibility evaluation tool. Here is a link to the tool, accessing the home page: WAVE Report of Home | Southwater Parish Council (webaim.org) . As part of using the tool, various pages of the website have been tested. Reviewed by Southwater Parish Council on 21st August 2024.

Annual Accounts for Southwater Parish Council - including year end & overview accounts, detailed income & expenditure accounts. Annual Accounts Year End Overview Accounts 2018/2019 2022/2023 2019/2020 2023/2024 2020/2021 2024/2025 2021/2022 2025/2026 Detailed Income & Expenditure Accounts 2018/2019 2022/2023 2019/2020 2023/2024 2020/2021 2024/2025 2021/2022 2025/2026

Local authorities must publish details of every invitation to tender or quote for contracts to provide goods and/or services with a value that exceeds £5,000. Procurement Information Procurement over £5,000 Procurement over £5,000 - 2025-26 Procurement over £5,000 - 2024-25 Procurement over £5,000 - 2023-24 Procurement over £5,000 - 2022-23 Procurement over £5,000 - 2021-22 Transparency The code requires that local authorities must publish details of every invitation to tender or quote for contracts to provide goods and/or services with a value that exceeds £5,000. For each invitation, the following details must be published: Reference number Title Description of the goods and/or services sought Start, end and review dates Local authority department responsible The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. For each contract, the following details must be published: Reference number. Title of agreement. Local authority department responsible. Description of the goods and/or services sought. Supplier name and details. Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract. Value Added Tax (VAT) that cannot be recovered. Start, end and review dates. Whether or not the contract was a result of an invitation to quote or a published invitation to tender. Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number. Return to Quarterly Transparency

The Southwater Parish Council Business Plan is reviewed yearly and updated to reflect the ongoing requirements of the village. Business Plan See below for the most recent version of the Southwater Parish Council Business Plan covering 2025-2030. Please send completed Feedback Forms to enquiry@southwater-pc.gov.uk Business Plan Feedback Form

Minutes and Agendas for extraordinary council meetings. Extraordinary Council Meetings An extraordinary meeting of a parish council may be called at any time by the chairman of the council. Extraordinary Council Meetings can be found under their specific meeting name. YouTube Live Streams of Council Meetings Available here: Southwater Parish Council - YouTube

Everything you need to know about climate change and the actions we can take as a community to mitigate the effects of climate change and improve life for everyone within our Parish. Our Parish, Our Climate Welcome to our page where you can find everything related to climate change and the actions we can take as a community to mitigate the effects of climate change and improve life for everyone within our Parish. Please browse around below amongst our resources and check out SPC's climate action plan. News Click here for environment and climate related news from the parish and the district. Climate Action Plan Southwater Parish Council's climate action plan has been launched. Useful Resources A collection of useful and interesting resources to help the environment. Sustainability in Southwater What can you do in Southwater? Where and what can you recycle in the area? And more...

To view our land and buildings register please click here, Land and Buildings Register. Local Authority Land To view our land and buildings register please click here Land and Buildings Register The code requires that local authorities must publish details of all land and building assets including: All service and office properties occupied or controlled by user bodies, both freehold and leasehold Any properties occupied or run under Private Finance Initiative contracts Garages unless rented as part of a housing tenancy agreement Surplus, sublet or vacant properties Undeveloped land Serviced or temporary offices where contractual or actual occupation exceeds three months All future commitments, for example under an agreement to lease, from when the contractual commitment is made For each land or building asset, the following information must be published together in one place: Unique Property Reference Number Unique asset identity Name of the building/land or both Street number(s) Post town United Kingdom postcode Map reference – either Ordnance Survey or ISO 6709 Whether the local authority owns the freehold or a lease for the asset and for whichever category applies, the local authority must list all the characteristics that apply from the options given below: For freehold assets: Occupied by the local authority Ground leasehold Leasehold Licence Vacant For leasehold assets: Occupied by the local authority Ground leasehold Sub leasehold Licence For other assets: Free text description e.g. Rights of way, access, etc. Return to Annual Transparency

The Council recognises the importance of ‘play and recreation’ and we are fortunate to have eight playgrounds within our Parish Boundary. Find a Play Area The Council recognises the importance of ‘play and recreation’ and we are fortunate to have eight playgrounds within our Parish Boundary. The Play Areas are maintained and inspected by our Play Area Inspectors and an independent inspection from Zurich. The Council manages and maintains 7 play areas in the Parish. 5 play areas have recently undergone refurbishment (Cornflower Way, Eversfield. Larkspur Way, Nutham Lane and Warren Drive). Map Key Yellow swing icon mark play areas we manage Brown swing icon marks play areas managed by other organisations A Google Map has been embedded on this page and is a 3rd party provided service and may not be fully accessible. If you require further help with getting location information please contact us. Cornflower Play Area Read More Eversfield Play Area Read More Nutham Lane Play Area Read More The Ghyll Play Area Read More Downs Link Play Area Read More Larkspur Way Play Area Read More Roman Lane Play Area Read More Warren Drive Play Area Read More

Southwater Youth Project CIO is a charity which serves the children and young people of Southwater by supporting mental wellbeing and promoting positive self-esteem. The SYP has been helping children and young people in Southwater since 2006. Southwater Youth Project CIO Southwater Youth Project CIO is a charity which exists to serve the children and young people of Southwater by supporting mental wellbeing and promoting positive self-esteem. This project has been helping children and young people in Southwater since 2006. The project provides indoor and outdoor activities for children and young people between the ages of 8 to 19 in the Southwater area. Their focus is upon helping children be the best that they can and believe in themselves. The Youth worker and team of volunteers works with schools, wardens, PCSO, Parish Council, local businesses and volunteer residents. This collaborative approach is both inclusive and influential and unites the Southwater Community. For more information please visit their website - Southwater Youth Project Website Check out their Facebook Page - Southwater Youth Project Facebook Page Charity number: 1197216

Detail of the facilities and recreation areas available in Southwater including play areas, open spaces, the Ghyll, multi-use game areas, skateparks and allotments. Facilities & Recreation Play Areas Southwater Ghyll MUGA (The Ghyll) Allotments Open Spaces Skate Parks MUGA (Church Lane)

Everything you need to know about Southwater Parish Council. About the Parish of Southwater Southwater Parish Southwater Parish is located immediately south of Horsham Town. Southwater Village is approximately 4 miles south of Horsham (West Sussex), 14 miles from Worthing (on the South Coast), 20 miles from Gatwick Airport (to the North East) and 23 miles from Guildford (to the North West). Southwater Parish comprises the communities of Christ’s Hospital, Tower Hill, Two Mile Ash, Newfoundout and the village centre itself. Area and Population Southwater Parish is a semi-rural area, in the Low Weald, that in total covers some 1400 hectares and has a population of approximately 12,500 and as at 1 April 2022, has an electorate of 8,639 people. Bordering Parishes Southwater Parish shares Parish borders with: To the North: Horsham – specifically Denne Neighbourhood and Forest Neighbourhood To the East: Nuthurst Parish To the South: Shipley Parish To the West: Itchingfield Parish and Broadbridge Heath Parish

Allotments are available in Southwater for the residents. Allotments Allotments are provided to enable residents of Southwater to enjoy space for growing their own produce, while benefiting from the social aspects of gardening in a green and healthy environment; the Council also supports environmentally friendly methods and promotes rain-harvesting systems such as water butts. Easteds Allotments are owned and administered by Southwater Parish Council as landlord, with management support from the Easteds Allotment Association, and the Council invoices and collects the annual rent from allotment holders. Location and Pricing Easteds Allotments, Easteds Lane, Southwater The nu mber of allotments at Easteds Allotments is 68 plots. Allotments Price is currently £25.00 per annum for 2024-25 and 2025-26, increasing to £30.00 per annum for 2026-27 and 2027-28. A further £20.00 p/a is payable to Easteds Allotment Association to cover water, maintenance, member to member insurance etc. These costs are subject to annual review. Contact Should you be interested in renting an allotment please contact eastedsallots@yahoo.com to add your name to the waiting list and for further information.

Documents regarding local authority land, social housing assets, staffing structure, senior salaries, trade union facility time, parking, payments and grants, fraud and constitution. Annual Transparency Local Authority Land Staffing Structure Trade Union Facility Time Pay Multiple Grants Social Housing Assets Senior Salaries Parking Fraud Constitution Return to Transparency

Current staffing structure at Southwater Parish Council. Staffing Structure Southwater Parish Council - Correct as of May 2026 FTE = Full Time Equivalent Parish Council Staff Daily operation of Southwater Parish Council is carried out by the Staff based in Beeson House. For Southwater Parish Council’s Pay Multiple transparency act information please see here . For Southwater Parish Council Senior Staff Salary transparency act information please see here. Parish Council Job Listings and Vacancies For more information on potential Job Vacancies and opportunities please see here. Email enquiry@southwater-pc.gov.uk Call 01403 733202 Follow Return to Annual Transparency

Details about the Southwater Community Partnership. Southwater Community Partnership 07789 943156 Community Partnerships are run by the community for the community. Partnerships are made up from people from within the community who are passionate about implementing ideas and actions wanted by the community (usually as a part of an Action Plan). They work alongside local government, focusing on activities that local government are not able to do, or would prefer to be done by the local community. The Southwater Community Partnership have been a huge part of events, such as the Christmas Fair, the Community Litter Picking Day, the Skate Jam, the Queen's Jubilee, they are also the ones helping with the Christmas Tree Lights at Hangman Hill Roundabout and working on a project for the Worthing Road Bridge. Please consider how you can help your community by volunteering to be part of the SCP. Visit their Facebook Page or Website for more information. Contact email: info@southwatercp.org.uk southwater.wardens@horsham.gov.uk southwater.wardens@horsham.gov.uk